stevehurd@uhst.org Uganda Humanist Schools Trust

Privacy Policy

WHO WE ARE

We (or ‘us’) means Uganda Humanist Schools Trust (UK). We are a charity registered in the UK with Charity Reference number 1128762. Our registered address is 31 Greenmeadows Road, Madeley, Crewe, CW3 9EY, UK. We are registered with the Information Commissioner’s Office as a data controller.

We are committed to protecting your personal information and privacy. This Privacy Policy describes exactly how we collect and use your personal information. We may update this Privacy Policy from time to time so please check back periodically.

By contacting us, using our services or visiting our website you’re agreeing to be bound by this Policy.

If you have any queries about this Privacy Policy, please contact us at the above address or email: stevehurd@uhst.org.

YOUR PRIVACY

Everyone has rights with regard to the way in which their personal data in handled. During our activities, we will collect, store and process personal data about our supporters, our Trustees, schools we support in Uganda and any suppliers of good or services to our charity or the schools we support, and we recognise that the correct and lawful treatment of this data will maintain confidence in the organisation and will provide for successful operations.

Your personal data, which may be held on paper or on a computer or other media, is subject to certain legal safeguards specified in the Data Protection Act (1998) and equivalent EU regulations (GDPR 2016).

This policy and any other documents referred to in it, sets out the basis on which we will process any personal data we collect from you or that is provided to us by yourself or other sources. This policy sets out rules on data protection and the legal conditions that must be satisfied when we obtain, handle, process, transfer and store personal data.

HOW DO WE COLLECT PERSONAL INFORMATION?

We collect personal information about you when you interact with us for example when you make a donation or purchase items from our charity, become a Trustee, receive grants from us or supply goods or services to our charity or the schools we support in Uganda, complete a donor form or purchase items through our Web Page.

WHAT PERSONAL INFORMATION DO WE COLLECT?

Personal information we collect about you may include your name, postal address, email address, phone numbers, and a record of donations and purchases. We collect the minimum information that is necessary for us to meet our charitable objects. We are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of privacy. We will assess the accuracy and relevance of the information we hold every two years.

HOW DO WE USE PERSONAL INFORMATION?

We use the personal information collected from you for these purposes:

  • To produce contact lists for the purpose of communicating information to supporters and recipients of grants.
  • To maintain our accounts and financial records.
  • To make claims for Gift Aid.

LAWFUL BASIS FOR PROCESSING YOUR PERSONAL INFORMATION

Under Article 6 of the General Data Protection Regulations (GDPR) our lawful basis for processing and holding personal information is ‘legitimate interest’ as it is necessary for the Charity to use this information in order to provide you with our services.

DO WE PROVIDE INFORMATION TO OTHER PARTIES?

We will only share information with other organisations where we have your permission to do so in accordance with this Privacy Policy or where it is necessary for a legitimate reason connected with the services we offer, or where it is required by law or regulation (eg Trustees information to the Charity Commission and Companies House, donor details in order to claim Gift Aid from HMRC).

CHOICES

The charity is only permitted to contact you if you give them specific consent. They might send you updates on the progress of the schools we support in Uganda and on fundraising activities. You have a choice about whether or not you wish to receive information from the Charity. If you do not want to receive direct communications, you can select your choices by ticking the relevant boxes situated on the forms where we collect your information. You can change your communication preferences at any time by contacting us as above.

GIFT AID

Some donations you make through the Charity’s products and services will be eligible for Gift Aid and we claim Gift Aid on your behalf.

For the Charity to claim Gift Aid on your donation, you must currently pay Income Tax equal to or more than the amount of tax which will be reclaimed on your donation. The payment of other taxes such as Council Tax and VAT does not qualify. As part of this process the Charity is required to submit your details including your address to HMRC, and in asking us to make a Gift Aid claim you are giving us permission to use your personal details in this way.

DATA SECURITY

The Charity is committed to keeping your personal information safe and secure and we have security policies and technical measures in place to help protect your information. We will put

in place procedures and technologies, supported by privacy impact and risk assessments, to maintain the security of all personal data from the point of collection to the point of destruction.

WHERE YOUR DATA IS HELD

Paper copies of your personal data are held in locked office. Electronic storage of personal data on computers is password protected.

SUBJECT ACCESS REQUESTS

You have the right to request a free copy of the information we hold about you. Before we are able to assist with your request, we will need you to confirm your identity and what data you require. We will endeavour to respond promptly and in any event within one month of the request.

HOW YOU CAN UPDATE YOUR INFORMATION

The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please contact us as above.

COMPLAINTS

In the first instance, you should contact the Charity. If you remain unhappy with our use of your personal data, you have the right to complain to the Information Commissioner’s Office. We would encourage you to contact us in the first instance so we can attempt to resolve any concerns.

Any questions about the operation of this policy or any concerns that the policy has not been followed should be referred in the first instance to the Chair of Uganda Humanist Schools Trust, Steve Hurd at stevehurd@uhst.org.